Track business spending as it happens, capture receipts and notes at the point of purchase, manage card restrictions and more – all on the Soldo mobile app.
Employees can easily add out-of-pocket expenses to your Soldo account, so you can track and manage all your company spending in one place. You can also split single payments into multiple transactions and assign these to different employees. Then, it’s quick and simple to download a reimbursement report, so you know which employees you need to reimburse.
Set up spending policy profiles to identify expenses that fall outside your business spending policy. Create spending allowances for different expense categories (for example, daily allowances) and decide which employees these apply to. If out-of-policy transactions are made, Soldo automatically highlights them. Then it’s easy to download a report that details the transaction amounts that exceed your agreed spending allowances.
Say goodbye to manual expense reports. Approve and validate out-of-pocket expenses and Soldo card payments in minutes, to save time and reduce unnecessary paperwork.
Throw away your paper copies and safely store expense reports in a dedicated section on the main menu. You can navigate your list of expense reports, organised by user, and download them whenever you need. This ensures transactions are not edited after approval, and that you never lose track of what has been spent. Be diligent – it’s an easy path with Soldo.
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Expense management is a sub-category of spend management and relates to the tracking and controlling of employee spend.
With our new functions you can:
Any employee of the company that is given access to the Soldo account can use the expense management capabilities with different responsibilities, in line with their profile:
Super Admin/Admin: Set up the ‘Expense review’ feature, grant permission to check and approve expenses, give others access to approve/reject or request transaction info, edit employee expenses, set up spending policy profiles, add out-of-pocket expenses, set up expense categories, split transactions, download reports in different formats and expense claims in PDF.
Accountant: View and enrich their own and employee expenses, add their out-of-pocket expenses, categorise their expenses, split their transactions, download reports in different formats and expense claims in PDF.
Line Manager: View their own and specific employee expenses, enrich their transactions, approve/reject or request transaction info for specific employee expenses, add their out-of-pocket expenses, categorise their expenses, split their transactions
Employee: View and enrich their transactions, add their out-of-pocket expenses, categorise their expenses, split their transactions.
See ‘How do I set up the expense review feature?’ section.
To add an out-of-pocket expense:
If you’re a Super Admin or an Admin, follow these steps to create expense categories:
If you’re a Super Admin or an Admin, follow these steps to set-up a spending policy profile:
To split a single transaction:
Remember that the split information will only be visible in the transaction details and related reports, employees that have amounts attributed to them won’t see their part in their transaction list.
Admins or Accountants can download PDF documents, ready for spender and approver signatures. Once expenses have been approved, a report can be created for each user. You can also use the accounting platform report to see the status of each expense. Download report files in different formats in the ‘Reports’ section.
Yes, these features are available in all the markets we operate in.
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